Clubhouse Rental Info
 
***Clubhouse Rentals will soon resume. Please check back later this week for updates***
 
Once reopened, the below process will continue.
 
Clubhouse rental is only for Old Stone Crossing HOA residents.
 
Rental Process (All items must be complete within 14 days to secure your date)
  • Click Reserve to begin the reservation process
  • Two Payment Options Available:
    • Option 1: Mail payment to Old Stone Crossing HOA, Attn: Clubhouse Rental PO BOX 37109 Charlotte, NC 28237. Memo Line must have rental date & address. 
      Please allow 14 business days of the receipt of check/application for William Douglas to process and approve.
    • Option 2: Online payment via credit/debit card is accepted with an applicable processing fee. An e-invoice will be issued to you if that is your selection on the reservation form with further instructions on how to pay. 
  • Within a few days of receiving your payment, you will receive an update, via email, regarding your reservation.
Payment must be received within 7 days of submitting your reservation. If not, your reservation will be canceled.
 
 
Rental Information
  • Rental days are Friday, Saturday and Sunday only. 
  • Only 1 event is allowed per day. 
  • Rentals are limited to the hours of 9:00 AM to 9:00 PM. The clubhouse will close PROMPTLY at 9:00 PM.
  • $175.00 rental fee covers a 6-hour window, which includes set up, breakdown, and cleaning of the rental space.
  • Additional Hours can be purchased at $20/per hour at the time of reservation request, not to exceed 9:00PM.
  • Your event items cannot be brought in prior to your start time and must be removed by the end of your time. 
  • A Clubhouse Rental team member will contact you and meet you right before your event to do a pre-check of the clubhouse & immediately at the end of your event for an after-check.
  • Please allow 14 business days for receipt of check/payment for William Douglas to process and approve.
  • Your reservation will be in pending status until approved by William Douglas
 
The Day of Your Event
  • Upon entering Clubhouse, meet with Clubhouse Rental Team member for pre-check of clubhouse.
  • ***Added due to COVID safety*** During the walkthrough, only the applicant is allowed with the clubhouse rental team member.
    (ex. During post walkthrough, the clubhouse should be cleaned out and all guests are to be out of the clubhouse).
 
 
Clubhouse Pictures/Video