Mailing Address:
Old Stone Crossing at Caldwell Creek
c/o CAMS
1515 Mockingbird Lane, Suite 600
Charlotte, NC 28209

 
Eligibility

Must be a homeowner in good financial standing (no outstanding dues).

The homeowner's account must be in good standing with the HOA. 
Must have a working Key FOB for clubhouse entry. If you need one, request it via the CAMS portal. Allow 14 business days for delivery.

Have an active portal account.

All rental documents and fees must be submitted and approved by CAMS before confirmation.

Please note*Renters/Tenants*
To obtain your fob/rent Clubhouse, please ask your homeowner to email email@camsmgt.com and request an Amenities Permission Form. Once they receive the signed form, you may request your fob/Clubhouse rental.
 
  
Rental Fees
$250 Non-Refundable Rental Fee (covers a 6-hour block including setup and cleanup).
$250 Refundable Security Deposit (returned upon satisfactory inspection).
$20/hour for additional time, not to exceed 10:00 PM.
$30 NSF fee for returned checks.
$50 cancellation fee if canceled within 7 days of your reservation.
 
Rental Availability
Days: Friday, Saturday, and Sunday only
Time: 8:00 AM – 10:00 PM (6-hours includes setup and cleanup)
One (1) rental per day
 
Occupancy & Amenities
Maximum capacity: 80 people
Includes 6 six-foot tables and 60 chairs
Balcony is decorative only and not for use
Pool and pool deck are not included in rental
 
Rules & Restrictions
Decorations:

Your event items cannot be brought in prior to your start time and must be removed by the end of your time. 

No tape, glue, tacks on surfaces
No candles (except birthday candles)
Use paperweights for balloons – no helium balloons floating to ceiling
All decorations must be removed after your event
Furniture must remain inside and be returned to its original location
No pets
No smoking
No parking on grass or sidewalks
No Airbnbs or third-party rentals
Grilling permitted only in designated area, 10 feet away from structures
 
Noise & Music
All music must remain inside the clubhouse
Must comply with City of Charlotte Noise Ordinance
https://charlottenc.gov/noise
 
Alcohol Policy
Only beer and wine allowed
No hard liquor or alcohol sales
Must follow all NC ABC laws
Host is liable for guests and alcohol consumption
Encourage use of designated drivers
 
Walkthrough Requirements
Pre-walkthrough: up to 15 minutes before event start
Post-walkthrough: immediately after end of event
Only the renter may attend walkthroughs with the clubhouse team
 
Day of Event
Bring your working Key FOB
Access codes for kitchen and bathrooms will be emailed the day before
Bring your own trash bags
Clean the clubhouse and place trash bins at the curb
Follow the Clubhouse Rental Clean-Up Checklist
The Clubhouse Committee will inspect after your rental. CAMS will then process the security deposit refund if appropriate (please allow 2-3weeks).
 
Important Notes
The clubhouse is open to residents during normal business hours: 5:00 AM – 10:00 PM
Your event must conclude, and cleanup be completed by your scheduled end time
Reservation will be canceled if payment is not received within 14 days of request submission
 
Need help or have questions? Contact CAMS via your homeowner portal or email email@camsmgt.com.